Creating Mileage Expenses on the Corpay Complete Web Application

This article provides a step-by-step guide on how to create expense items for Mileage expenses within the Corpay Complete web application. The steps in this article apply specifically to the reimbursement process for expense items related to out-of-pocket transactions made by the user.

Follow the steps below to create Mileage expenses on the Corpay Complete Web Application:

1. Log in to Corpay Complete.

2. Select the Expenses menu item from the left-side navigation pane.

3. On the Expenses tab, click + Create Expense Item.

4. On the Create a New Expense Item page, select Mileage from the Expense Item Type drop-down option.

5. Click on the +Add Route Map button.

6. The Add Route Map modal will appear, allowing you to add up to 5 destinations.

A. If you wish to add addresses manually, a selection list of potential addresses will populate as you enter the street number and partial street name.

B. Alternatively, you may click the Use Current Location link to auto-fill your current address.

C. The distance at the top of the modal will update after each address is entered.

D. If your trip is a round trip, check the Round Trip box to automatically double the number of miles/kilometers.

E. After entering your destinations, click the "Save" button on the Add Route Map modal.

7. You will be taken back to the Create Expense Item page, where the Distance, Unit, and Total Amount fields will be populated based on your route.

Note: If you wish to edit the Route Map, click on the Edit Route Map button. The modal will display with the route details you previously entered. Make any necessary changes and save. The Distance, Unit, and Total Amount fields will update accordingly.

8. Complete the fields on Create a New Expense Item page including required fields and then click the Create Expense Item button.

You will receive a confirmation message indicating a new Expense Item has been created. This completes the process for creating a new Mileage Expense Item.