Changing Default Accrual Codifications

This article explains how to update default codifications for accruals. There are two ways to update codifications or default accrual accounts in Corpay Complete:

• Vendor Specific Accrual Codifications
• Company Level Accrual Codifications

Note: Page visibility and information in Corpay Complete depend on user roles and company configuration. Some pages may not be visible or may only be available in a view-only format

Vendor Specific Accrual Codifications

To change default accrual codifications at the vendor level, complete the following steps:

1. Log in to Corpay Complete.
2. Click the Vendors module from the left-side navigation pane.

3. On the Vendors page, use the filter fields to find the vendor by Name, Vendor ID, or Company Email.

   Note: Click the Toggle Filter icon to display the filter fields.

4. Click the vendor’s Name or View  icon to open the Vendor Details page.

5. Click the Accounts tab on the Vendor Details page.

6. Click Edit Accounts on the Accounts tab.

7. In the Accrual Debit Accounts section of the Edit Vendor Accounts dialog, complete the following steps:
   1. Account: Use the Account drop-down to select the default accrual debit account.
   2. Percentage: Enter a percentage to specify the portion of this account allocated to the accrual debit account.
   3. Department: Use the Department drop-down to select a department.
   4. Location: Use the Location drop-down to select a location.
   5. + Add Account: Click + Add Account if another account will be used for accrual debits, then repeat steps a through d for the new account.

8. In the Accrual Credit Accounts section of the Edit Vendor Accounts dialog, complete the following steps:
   1. Account: Use the Account drop-down to select the default accrual credit account.
   2. Percentage: Enter a percentage to specify the portion of this account allocated to the accrual credit account.
   3. Department: Use the Department drop-down to select a department.
   4. Location: Use the Location drop-down to select a location.
   5. + Add Account: Click + Add Account if another account will be used for accrual credits, then repeat steps a through d for the new account.

9. Click Save.

Company Level Accrual Codifications

To change default accrual codifications at the company level, complete the following steps.

Note: Changing the codes at the company level will override default codes if codifications are not assigned at the vendor level.

1. Click the Administration module from the left-side navigation pane.

2. Click the Settings tab.

3. Click the Accounts tile.

4. Click Edit in the Accounts section.

5. In the Accrual Debit Accounts section of the Edit Company Accounts dialog, complete the following steps:
   1. Account: Use the Account drop-down to select the default accrual debit account for your company.
   2. Percentage: Enter a percentage to specify the portion of this account allocated to the accrual debit account.
   3. Department: Use the Department drop-down to select a department.
   4. Business Unit: Use the Business Unit drop-down to select a business unit.
   5. Location: Use the Location drop-down to select a location.
   6. + Add Account: Click + Add Account if another account will be used for accrual debits in your company, then repeat steps a through e for the new account.

6. In the Accrual Credit Accounts section of the Edit Company Accounts dialog, complete the following steps:
   1. Account: Use the Account drop-down to select the default accrual credit account for your company.
   2. Percentage: Enter a percentage to specify the portion of this account allocated to the accrual credit account.
   3. Department: Use the Department drop-down to select a department.
   4. Business Unit: Use the Business Unit drop-down to select a business unit.
   5. Location: Use the Location drop-down to select a location.
   6. + Add Account: Click + Add Account if another account will be used for accrual credits in your company, then repeat steps a through e for the new account.

7. Click Save.