Approving a Single Payment Run

This article describes how to approve a single payment run. A payment run is one or more payments that are collected and processed together.

Refer to the following articles for additional information about payment approvals:

• Navigating the Payment Run Approval Tab 
• Approving Multiple Payment Runs
• Approving an Individual Payment

Prerequisites

Payment run approval workflows must be configured before payment runs can be approved. Users can also require individual payment approvals in addition to payment run approvals by completing the following steps:

• Configure payment-level approval workflows.
• Check the Require Payment Level Approvals for Payment Runs checkbox on the Administration module > Settings tab > Company Default tile > Payment tab.

The Require Payment Level Approvals for Payment Runs setting must be enabled to approve individual payments and have those approvals impact payment processing. If payment-level approval workflows are configured and the Require Payment Level Approvals for Payment Runs setting is disabled, individual payment approvals and rejections will not change the outcome of payment processing.

Complete the following steps to approve a single payment run.

1. Select the Approvals module from the left-side navigation pane.

2. Click the Payments tile.

3. Click the Payment Run Approval tab.

4. In the Payment Run Approval grid, find the payment run that needs to be approved. You can search by Batch Number, Status, Functional Total Amount, or Submit Time.

5. Choose one of the following options:
   1. Click the Approve  icon in the Action column of the payment run to be approved.

      

   2. Click the Batch Number or View  icon to open the Payment Run Approval Details page. On the Payment Run Approval Details page, click the Approve button.

      

      

6. In the confirmation dialog, click the OK button.

   Note: The confirmation dialog will differ if additional approvals are needed.

7. The following actions may occur depending on your configuration settings:
   • If you are the final approver, and payment-level approval workflows are not configured, the payment run will be submitted for processing. If additional approvals are needed, the payment run will move to the next step in the approval workflow.
   • If you are the final approver and payment-level approval workflows are configured, individual payments must be approved before payment processing can occur. Refer to the Approving an Individual Payment article to learn more about approving individual payments.
   • If additional approvals are needed, and payment-level approval workflows are configured, all payments and the payment run must be approved before the payment processing can occur.