A payment run is a group of one or more payments that were uploaded to a payment file. This article describes how to create a payment run using the following functionality in Corpay Complete:
NOTE: For further information on the functionality mentioned in this article, see The Pay Invoices Tab and Payment Run Details Page articles.
Submit Selected For Payment Run
The Submit Selected For Payment Run functionality is used to select specific invoices for a payment run.
To submit selected invoices to a payment run:
- Log in to Corpay Complete.
- Select the Invoices module from the left-side navigation pane.
- Select the Pay Invoices tab.
- In the Pay Invoices table, select the checkboxes next to the invoices you want to pay.
- The Totals column will populate with the following information:
- Total Invoices Selected: This row displays the total number of selected invoices across multiple pages.
- Invoice Amount Selected: This row displays the total amount of selected invoices across multiple pages.
- Payment Amount Selected: This row displays the total payment amount of selected invoices across multiple pages.
- Select the Bulk Action drop-down and click Submit Selected For Payment Run.
- The following confirmation message will display.
- On the Review New Payment Run page, choose from the following options:
- Update the Payment Amount: Select the Amount field and enter a new value.
- Change the Payment Date: Click the Payment Date field and choose a new date using the date picker.
- Remove an Invoice: Select the Remove button in the Action column.
- Add Invoices: To add more invoices, click the Add More Invoices button. You will be taken to the Pay Invoices tab, where you can select additional invoices. When finished, select the Add to Payment Run button.
- Cancel the Payment Run: Select the Cancel Payment Run button to cancel the payment run. The invoices will be available for payment on the Pay Invoices tab.
- Click the Submit for Approval button.
- On the Bulk Invoice for Payment Run dialog, click the Submit button.
- The payment run will be submitted to the payment approval workflow.
Submit All For Payment Run
The Submit All For Payment Run feature allows you to submit all qualified invoices for a payment run. You can also choose to filter which invoices are included before submitting the payment run.
To submit all eligible invoices to a payment run:
- In the Pay Invoices grid, optionally filter by vendor using the Vendor Filter field.
NOTE: Click the Toggle Filter icon to enable or disable the Vendor Filter field.
- Select the Bulk Action drop-down and click Submit All For Payment Run.
- On the Review Payment Run page, click the Submit for Approval button in the bottom left corner of the page.
- In the Bulk Invoice for Payment Run dialog, you have the option to click the Override Payment Dates with checkbox to change the payment date. You can then use the date picker to select a new payment date.
NOTE: Selecting the checkbox for Override Payment Date will set the new payment date for all payments in the current payment run.
- Click the Submit button.
- The payment run will be submitted to the payment approval workflow.
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