The Payment Run Details Page

The Payment Run Details page is where users can:

• Send a message to other users in your company or to a vendor
• Submit a payment run
• Void a payment run
• Reset a rejected or voided payment run
• Remove invalid invoices from a failed payment run and resubmit the payment run
• View a summary of the upcoming payment run and estimated debit date(s) when funds will be taken from your account
• Restart, request, preview, and delete approval workflows
• Review invoices associated with the payment run
• Upload or review documents that are associated with the payment run

NOTE: The visibility of fields and information in Corpay Complete is based on roles and permissions assigned to users in addition to company configuration. As a result, some fields or information may not be visible or may only be available in a view only format. Follow your company’s accounting processes when completing tasks in Corpay Complete.

Payment Run Actions

In the upper right corner of the Payment Run Details page are several action buttons that enable users to perform various actions on a payment run. The available actions vary depending on the status of the payment run.

The following table describes the available action buttons on the Payment Run Details page.

Action	Description
Message	Click the Message button to open the Message dialog where the following options are available: Internal Chat: Use this tab to send an internal message to the payment run submitter or approver(s). Vendor Chat: Use this tab to send a message to a vendor or respond to a message. NOTE: This type of message is visible to all vendors in the payment run. To notify other users about the internal or vendor-facing message, enter their name(s) in the Notify User(s) field.
Submit a Payment Run	Click the Submit a Payment Run button to submit the invoice(s) in the payment run for processing and payment. If your company has configured an approval workflow, the payment run will be submitted to approvers before processing and payment. This button is only available on payment runs that have a status of New.
Void Payment Run	Click the Void Payment Run button to void payment run. All related payments will be voided, associated invoices will be released, and the payment run can no longer be edited. The Void Payment Run button is only available on invoices with a status of New, Submitted, or Pending.
Reset Payment Run	Click the Reset Payment Run button to reset a payment run. The payment run status will return to New and invoices can be edited, added, or removed. The Reset Payment Run button is only available on payment runs that have a status of Pending or Submitted.

General Info Tab

The General Info tab contains the following information about the payment run.

The following table contains information about the fields and actions on the General Info tab.

Item	Description
Batch Number	The Batch Number field displays the unique identifier for the payment run batch.
Total Amount(s)	The Total Amount(s) field displays the currency and total amount of all invoices and payments in the payment run.
Submit Date	The Submit Date displays the day when the payment run was created.
Total Vendors	The Total Vendors field displays the number of vendors who are being paid in the payment run.
Submitter	The Submitter field displays the name and email address of the person who submitted the payment run. If your organization has configured automatic payment runs, the Submitter field will display Created by system.

Payment Run Schedule Pane

The Payment Run Schedule pane provides a summary of upcoming payment runs, including the payment method types, payment accounts, and estimated dates when funds will be debited from your account.

Summary View

Click the Summary/Estimated Debit Date drop-down and choose Summary to view a summary of all payments in the payment run.

Estimated Debit Date View

Click the Summary/Estimated Debit Date drop-down and choose a debit date to view a summary of the payments that are scheduled for the estimated debit date. Estimated debit dates are calculated based on the payment method type.

Approval Workflow Pane

The Approval Workflow pane contains information about the approval workflow, if present, for the payment run.

To learn more about approval workflows, refer to Restarting a Payment Approval Workflow.

The following table contains information about the fields and actions in the Approval Workflow pane.

Item	Description
Restart	Click the Restart button to restart an approval workflow and send approval notifications to each approver in the workflow.
Request Approval	Click the Request Approval button to manually request an approval from an approver not listed in the approval workflow.
Preview Workflow	Click the Preview Workflow button to preview all steps in the approval workflow.
Delete	Click the Delete button to delete the approval workflow. NOTE: Clicking Delete will not change your company settings for automatically configured approval workflows.
Approval Step	The Approval Step column displays the approval step in descending order. Click the expand icon to view all steps in the approval workflow.
Last Updated Date	The Last Updated Date column displays the date when the approval workflow was last updated.
Approved Date	The Approved Date column shows the date of approval for each workflow step, if applicable.
Rejected Date	The rejected Date column shows the date of rejection for each workflow step, if applicable.
Approver	The Approvers column displays the approver’s name and email address.
Status	The Status column displays the status of the approval workflow step.
Resend Approval	Click the Resend Approval icon to send another approval notification to the listed approver.
View	Click the View   icon to open the Approval Details dialog, which displays the following information: Approver name and email address Date when approval was sent, if applicable Status of approval Notes, if applicable
Delete	Click the Delete icon to delete an approval step or the entire approval workflow. When the approval workflow is expanded, click the Delete icon to delete an approval step. When the approval workflow is not expanded, click the Delete icon to delete the entire approval workflow.

Invoices Tab

Successful Payment Run

The following image is of a successful payment run.

Failed Payment Run

The following image is an example of a payment run that failed because of invalid invoices.

The Invoices tab shows a table with data about all the invoices that are part of the payment run.

The following table describes the fields and actions on the Invoices tab.

Item	Description
Add Invoice	Click the Add Invoice button to add another invoice to the payment run. The following conditions must be met to add invoices to a payment run: The invoice(s) must be in a payable state. Users must have permission to create and edit payment runs. The payment run must have a status of New or Pending.
Remove Invalid Invoices & Resubmit Batch	The Remove Invalid Invoices & Resubmit Batch button displays when the payment run has failed because of invalid invoices. Click the Remove Invalid Invoices & Resubmit Batch button to remove the invalid invoices and resubmit the remaining invoices. The invalid invoices will be available for correction and payment on the Pay Invoices tab.
Number	The Number field displays the invoice number. Click the invoice number to open the Invoice Details page.
Vendor	The Vendor field displays the vendor name. Click the vendor name to open the Vendor Details page.
Employee	The Employee field is used if a payment run includes a reimbursable expense. If present, the Employee field is populated with the user’s name for the expense report.
Status	The Status field displays the status of the invoice.
Amount	The Amount field displays the invoice amount.
Originating Account	The Originating Account column displays the account from which funds will be debited for payment.
Payment Method Type	The Payment Method Type column describes the payment method that was/will be used to pay the invoice.
Paid Date	The Paid Date column displays the date when the invoice was paid.
Date	The Date column displays the date when the invoice was created.
Action	The Action column contains the following actions when an invoice is in a New or Pending state: Click the Edit  icon to open the Edit for Payment Run dialog. In the Edit for Payment Run dialog, update the invoice amount, paid date, and/or originating account and click Update. Click the Remove  icon to remove the invoice from the payment run.

Payments Tab

The Payments tab displays information about the payments in the payment run. This tab displays when the status of a payment run is:

• Pending
• Paid
• Failed
• Void

The following table describes the fields and actions on the Payments tab.

Item	Description
Payment Number	The Payment Number column displays the payment number used to pay the invoice(s). Click the payment number to open the Payment Details page.
Invoice Number	The Invoice Number column displays the invoice number associated with the payment. Click the invoice number to open the Invoice Details page.
PO Number	The PO Number column displays the purchase order number associated with the invoice, if any.
Vendor	The Vendor column displays the name of the vendor. Click the vendor name to open the Vendor Details page.
Employee	The Employee field is used if a payment run includes a reimbursable expense. If present, the Employee field is populated with the user’s name for the expense report.
Payment Date	The Payment Date column displays the estimated payment date or the date on which the invoices were paid.
Status	The Status column displays the status of the payment.
Originating Account	The Originating Account column displays the account from which funds will be debited for payment.
Payment Method Type	The Payment Method Type column displays the type of payment method for the payment.
Amount	The Amount column displays the payment amount.
Action	The Action column contains the following action icon: Delete: Click the Delete  icon to delete the payment.

Documents Pane

The Documents Pane contains supporting documents for the payment run and return files after the payment run is in an Approved status. To upload additional documents, click the Upload button.