The Payments Tab in Corpay Complete

The Payments tab is where users can view, add, edit, and delete payments.

NOTE: The visibility of pages and information in Corpay Complete is based on roles assigned to users by a company as well as company configuration. As a result, some pages and information may not be visible to you or may only be available in a view only format.

The following table describes the available actions on the Payments tab.

Item	Description
Bulk Actions	Click the Bulk Actions drop-down to create or reset an approval workflow for multiple payments. Select the checkbox to the left of each payment and then choose Create/Reset Approval Workflow. If an approval workflow exists, it will be restarted. If an approval workflow does not exist, you will be prompted to create one.
Quick Filters	Click the Quick Filters button to select from a list of pre-selected filters.
+ Add	Click the + Add button to add a new payment on the Add Payment dialog.
Export Payments	To generate a Payment Listing report for all or some payments, click the Export Payments  icon. Open the Reports module to access and view the report.
Import Payments	Click the Import Payments  icon to create multiple payments at once using the Payments Upload Template Excel file.
Toggle Filter	Click the Toggle Filter  icon to show or hide filter fields under each column.

Payments Table

The following table describes the fields and actions in the Payments table.

Item	Description
Payment Number	The Payment Number column displays the number of the payment. Click the payment number to open the Payment Details page.
Vendor	The Vendor column displays the vendor’s name. Click the vendor’s name to open the Vendor Details page.
Date	The Date column displays the date when the payment was or will be scheduled for payment.
Amount	The Amount column displays the payment amount.
Balance	The Balance column displays the balance of associated credit memos, if any.
Status	The Status column displays the payment status: Pending: The payment has been submitted for approval. Rejected: The payment was rejected by an approver or manager. Approved: The payment was approved by an approver or manager. Processing: The payment has been submitted for processing by the financial institution. Cleared: The payment was successfully processed and completed. Failed: The payment was rejected by the ACH system. Void: The payment was manually canceled.
Is Scheduled	The Is Scheduled column indicates whether a payment has been scheduled or not.
Ref Number	The Ref Number column displays the reference number for the payment
Invoices	The Invoices column displays the invoice(s) that are tied to the payment.
Payment Method Type	The Payment Method Type displays the type of payment method that will be used for the payment.
Settled Payment Method	The Settled Payment Method column displays the payment method was used to settle the payment.
Check Number	The Check Number column displays the payment check number, if any.
Payment Settlement Date	The Payment Settlement Date displays the date when the payment was settled.
Estimated Delivery Date	The Estimated Delivery Date column provides an estimated date when the vendor should receive payment. Delivery dates are estimated due to potential system failures and varying USPS delivery schedules.
Originating Account	The Originating Account column displays the account where the payment originated.
Payment Trans. Date	The Payment Trans. Date column displays the transaction date for the payment.
Action	The Action column contains the following action icons. The availability of icons depends on the payment’s status: View: Click the View  icon to open the Payment Details page. Edit: Click the Edit  icon to open the Edit Payment dialog. Message: Click the Message  icon to open the Message dialog where the following options are available: Internal Chat: Use this tab to send an internal message to the payment run submitter or approver(s). Vendor Chat: Use this tab to send a message to a vendor or respond to a message. NOTE: This type of message is visible to all vendors in the payment run. To notify other users about the internal or vendor-facing message, enter their name(s) in the Notify User(s) field. Delete: Click the Delete icon to delete the payment.