The Payments tab is where users can view, add, edit, and delete payments.
NOTE: The visibility of pages and information in Corpay Complete is based on roles assigned to users by a company as well as company configuration. As a result, some pages and information may not be visible to you or may only be available in a view only format.
The following table describes the available actions on the Payments tab.
Item | Description |
Bulk Actions | Click the Bulk Actions drop-down to create or reset an approval workflow for multiple payments. Select the checkbox to the left of each payment and then choose Create/Reset Approval Workflow.
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Quick Filters | Click the Quick Filters button to select from a list of pre-selected filters. |
+ Add | Click the + Add button to add a new payment on the Add Payment dialog. |
Export Payments | To generate a Payment Listing report for all or some payments, click the Export Payments icon. Open the Reports module to access and view the report. |
Import Payments | Click the Import Payments icon to create multiple payments at once using the Payments Upload Template Excel file. |
Toggle Filter | Click the Toggle Filter icon to show or hide filter fields under each column. |
Payments Table
The following table describes the fields and actions in the Payments table.
Item | Description |
Payment Number | The Payment Number column displays the number of the payment. Click the payment number to open the Payment Details page. |
Vendor | The Vendor column displays the vendor’s name. Click the vendor’s name to open the Vendor Details page. |
Date | The Date column displays the date when the payment was or will be scheduled for payment. |
Amount | The Amount column displays the payment amount. |
Balance | The Balance column displays the balance of associated credit memos, if any. |
Status | The Status column displays the payment status:
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Is Scheduled | The Is Scheduled column indicates whether a payment has been scheduled or not. |
Ref Number | The Ref Number column displays the reference number for the payment |
Invoices | The Invoices column displays the invoice(s) that are tied to the payment. |
Payment Method Type | The Payment Method Type displays the type of payment method that will be used for the payment. |
Settled Payment Method | The Settled Payment Method column displays the payment method was used to settle the payment. |
Check Number | The Check Number column displays the payment check number, if any. |
Payment Settlement Date | The Payment Settlement Date displays the date when the payment was settled. |
Estimated Delivery Date | The Estimated Delivery Date column provides an estimated date when the vendor should receive payment. Delivery dates are estimated due to potential system failures and varying USPS delivery schedules. |
Originating Account | The Originating Account column displays the account where the payment originated. |
Payment Trans. Date | The Payment Trans. Date column displays the transaction date for the payment. |
Action |
The Action column contains the following action icons. The availability of icons depends on the payment’s status:
NOTE: This type of message is visible to all vendors in the payment run. To notify other users about the internal or vendor-facing message, enter their name(s) in the Notify User(s) field.
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