Navigating the Payments Tab

The Payments tab is where users can view, add, edit, and delete payments.

Note: The visibility of pages and information in Corpay Complete is based on roles and company configuration. As a result, some pages and information may not be visible to you or may only be available in a view-only format.

Header

The following table describes the available actions at the top of the Payments tab.

Item	Description
A – Bulk Action	Click the Bulk Action drop-down to create or reset an approval workflow for multiple payments. Select the checkbox to the left of each payment and then choose Create/Reset Approval Workflow. If an approval workflow exists, it will be restarted. If an approval workflow does not exist, you will be prompted to create one.
B – Quick Filters	Click the Quick Filters button to select from a list of pre-selected filters.
C – + Add	Click the + Add button to add a new payment on the Add Payment dialog.
D – Export Payments	To generate a Payment Listing report for all or some payments, click the Export Payments  icon. Open the Reports module to access and view the report.
E – Import Payments	Click the Import Payments  icon to create multiple payments at once using the Payments Upload Template Excel file.
F – Toggle Filter	Click the Toggle Filter  icon to show or hide filter fields under each column.

Payments Grid – Part One

This section describes the first half of the columns in the Payments grid.

Note: Visible columns depend on selections made in the Column Editor.

Item	Description
A – Payment Number	The Payment Number column displays the number of the payment. Click the payment number to open the Payment Details page.
B – Vendor	The Vendor column displays the vendor’s name. Click the vendor’s name to open the Vendor Details page.
C – Date	The Date column displays the date when the payment was or will be scheduled for payment.
D – Amount	The Amount column displays the payment amount.
E – Balance	The Balance column displays the balance of associated credit memos, if any.
F – Status	The Status column displays the status of the payment.
G – Is Scheduled	The Is Scheduled column indicates whether a payment has been scheduled or not.
H – Ref. Number	The Ref. Number column displays the reference number for the payment.
I – Invoice Number	The Invoice Number column displays the invoice(s) that are tied to the payment.
J – Invoice External ID	The Invoice External ID column shows the ID assigned by the customer's ERP for the related invoice.
K – Payment Method Type	The Payment Method Type column displays the type of payment method that will be used for the payment.
L – Settled Payment Method	The Settled Payment Method column displays the payment method was used to settle the payment.

Payments Grid – Part Two

This section describes the second half of the columns in the Payments grid.

Note: Visible columns depend on selections made in the Column Editor.

Item	Description
M – Check Number	The Check Number column displays the payment check number, if any.
N – Payment Settlement Date	The Payment Settlement Date displays the date when the payment was settled.
O – Estimated Delivery Date	The Estimated Delivery Date column provides an estimated date when the vendor should receive payment. Delivery dates are estimated due to potential system failures and varying USPS delivery schedules.
P – Credit Memo	If credit memos are applied to a payment, the Credit Memo column displays the credit memo number(s).
Q – Originating Account	The Originating Account column displays the account where the payment originated.
R – Payment Trans. Date	The Payment Trans. Date column displays the transaction date for the payment.
S – Final Approval Date	The Final Approval Date column displays the date when the payment or payment run was approved, depending on payment approval workflow settings.
T – Funding Date	The Funding Date column displays the date when the payment was funded.
U – Vendor ID	The Vendor ID column displays the customer-provided vendor ID if present.
V – Vendor Location ID	The Vendor Location ID column displays the customer-provided vendor location ID if present.
W – Vendor Address	The Vendor Address column displays the default address of the vendor’s location if present.
X – Action	The Action column contains the following action icons. The availability of icons depends on the payment’s status: View – Click the View  icon to open the Payment Details page. Edit – Click the Edit  icon to open the Edit Payment dialog. Message – Click the Message  icon to open the Message dialog where the following options are available: Internal Chat – Use this tab to send an internal message to the payment run submitter or approver(s). Vendor Chat – Use this tab to send a message to a vendor or respond to a message. To inform users about the internal or vendor-facing message, enter their names in the Notify User(s) field. If no user is added to the Notify User(s) field, only users with Admin roles will receive a notification of a new message. Delete – Click the Delete  icon to delete the payment.
Y – Column Editor	Click the Column Editor  to display the following options: Export all data as csv – This option exports all data into a downloadable CSV file. The CSV file includes both visible and hidden columns from the Column Editor. Export visible data as csv – This option exports the data currently visible in the grid into a downloadable CSV file. Hidden columns are not included in the CSV file. Columns – This option includes or excludes columns from the current grid. Columns with a check  icon are currently visible in the grid. Columns with an X  icon are hidden from view. Click the  icon to add a column to the grid. Click the  icon to remove a column from the grid.