Two-Way and Three-Way Match

In this article, you will learn how the Corpay Complete two-way and three-way match functionality is used to seamlessly match invoices to purchase orders.

Two-way and three-way match are the processes used to match an invoice to an existing purchase order. Multiple configurations may exist on the purchase order level, invoice level, and receiving level that impact approval flow, variances, and other logic.

The two-way and three-way match functionality requires the following modules in Corpay Complete:

• Purchase Orders
• Invoices and/or Receiving

Two-Way Match

Two-way match is the process of matching invoices to a purchase order and involves the following steps:

1. A purchase order is issued to a vendor.
2. After the vendor submits an invoice, a purchase order number must be referenced on the invoice submission, either through the email alias, such as [e-mail], or the Vendor Portal.
3. Corpay Complete will match the invoice to the purchase order based on the following two-way match logic:

• If variation exists between the invoice and purchase order at either the header or line level, Corpay Complete will identify and resolve each variation.
• If the invoice is matched to the purchase order without exceptions, multiple steps may occur based on company configuration:
  • The invoice will be automatically approved and moved to an Open status.
  • The invoice will be submitted for approval based on invoice approval workflow settings.
  • The purchase order will be automatically closed.

Three-Way Match

Three-way match is used when a company has instituted a required purchase order, invoice, and receiving match to trigger:

1. The automatic approval of an invoice if there is sufficient purchase order balance and a receipt.
2. A highlight of variances, which triggers actionable items for admin users.
3. Specific workflows, if required.

Three-way match involves the following steps:

1. The invoice is received via email alias or the Vendor Portal in Corpay Complete and then processed.
2. Corpay Complete determines if:
   • There is a sufficient balance on the purchase order.
   • A receiver was created by the shipping/receiving group. If a receiver exists, Corpay Complete compares the quantities and price.
3. Receivers are matched against the purchase order.