Paying Multiple Invoices

This articles describes how to pay multiple invoices at once. Refer to the Paying a Single Invoice article to learn how to pay a single invoice.

NOTE: The visibility of information in Corpay Complete is based on roles and permissions assigned to users in addition to company configuration. As a result, some information may not be visible to you or may only be available in a view only format. Follow your company’s accounting processes when completing tasks in Corpay Complete.

Invoice Payment Requirements

The following requirements must be met before an invoice is eligible for payment:

• The vendor payment information must be entered at either the vendor level or invoice level.
• The vendor must have an Active status.
• If an approval workflow is applied, all required approvals must be received.
• If the invoice is linked to a purchase order (PO), the invoice must not exceed the total amount of the PO.

Upon completion of these requirements, invoices will be available for payment under the Pay Invoices tab on the Invoices page.

Submitting Multiple Invoices

To submit multiple invoices for payment or approval:

1. Log in to Corpay Complete.

2. Select the Invoices menu item from the left-side navigation pane.

NOTE: The visibility of pages and information in Corpay Complete is based on roles and permissions assigned to users by a company as well as company configuration. As a result, the pages in your left-side navigation pane may be different from the pages in the image above.

3. Select the Pay Invoices tab.

4. In the Pay Invoices table, select the checkboxes to the left of the invoices to be paid.

Alternatively, click the Select All checkbox at the top of the Pay Invoices table to select all invoices at once.

5. Select the Bulk Action drop-down from the top of the Pay Invoices table.

6. Choose one of the following actions for the selected invoices:

1. If Corpay makes payments on your behalf, click Submit Selected for Payment Run or Submit All for Payment Run to submit all invoices in the Pay Invoices table.

   

2. If you make payments through your financial institution, choose any of the following options:
   • Apply Credit and Pay
   • Submit Selected for Approval
   • Submit Selected for Payment Run
   • Submit All for Approval
   • Submit All for Payment Run

7. The invoices will be paid using the vendor’s credit memo, submitted for approval, or scheduled for payment based on the selected method.