Navigating the Pay Invoices Page in Corpay Complete

The Pay Invoices page is where users can:

• view invoices that are ready to be paid.
• view the balance of connected accounts, if applicable.
• submit a single invoice or multiple invoices for approval.
• submit multiple invoices for a payment run.
• edit invoice payment amounts.
• edit the scheduled payment date for an invoice.
• change the method of payment for an invoice.

Note: The visibility of information in Corpay Complete is based on roles and permissions assigned to users in addition to company configuration. As a result, some information may not be visible to you or may only be available in a view only format. Follow your company’s accounting processes when completing tasks in Corpay Complete.

Connected Accounts

If your company has connected accounts, this information displays in the Connected Accounts Cash Balance pane at the top of the Pay Invoices page.

The Connected Accounts Cash Balance pane displays the following information about any connected accounts:

• Account number
• Currency
• Current balance
• Date when the account was last synchronized
• Click the Refresh  icon if recent payments are not displaying

Pay Invoices Grid

The following table describes the column headers and actions in the Pay Invoices grid on the Pay Invoices page.

Note: Since column headers vary depending on company configuration and the choice of visible column headers, the following column headers may differ from those on your Pay Invoices page.

Column	Description
Bulk Action	Click the Bulk Actions drop-down to pay multiple invoices. If payments will be made through your financial institution, choose any of the following options: Apply Credit and Pay: If a vendor has available credit memos, a user can apply all or specific credit memos to the selected invoices. If the balance of the credit memo(s) does not cover the sum of the invoices, the remaining balance can be paid using the vendor’s preferred payment method, such as ACH or check. Submit Selected for Approval: Submit the selected invoices for approval. Submit Selected for Payment Run: Submit the selected invoices for a scheduled payment run. Submit All for Approval: Submit all eligible invoices for approval. Submit All for Payment Run: Submit all eligible invoices for a scheduled payment run. If Corpay will make payments on your behalf, choose one of the following options: Submit Selected for Payment Run: Submit the selected invoices for a scheduled payment run. Submit All for Payment Run: Submit all eligible invoices for a scheduled payment run.
Quick Filters	Click the Quick Filters drop-down to select from a list of pre-selected filters.
Number	The Number column contains the invoice number.
Vendor	The Vendor column contains the vendor's name.
Due Date	The Due Date column contains the date when the invoice payment is due.
Estimated Delivery Date	The Estimated Delivery Date column provides an estimated date when the vendor should receive payment. Note: Delivery dates are estimated due to potential system failures and varying USPS delivery schedules.
Due Status	The Due Status column contains the status of the invoice. New Due Soon Due Today Past Due
Amount	The Amount column contains the total amount of the invoice.
Original Amount	The Original Amount column contains the original invoice amount.
Notes	The Notes column contains any applicable notes or information about the invoice.
Available Discount	The Available Discount column contains the discount amount for the invoice, if applicable.
Payment Amount	The Payment Amount column contains the payment amount for the invoice. To edit the Payment Amount from the Pay Invoices grid, select the Payment Amount field. Enter a new amount or use the and    icons.
Process By Deadline	The Process By Deadline column contains a recommendation of when to approve your payment runs so funds reach the vendor by the invoice Due Date. Note: Payments are processed at 4:00 PM PST/7:00 PM EST. Invoices submitted after this time will be processed the following business day.
Payment Date	The Payment Date column contains the date when the payment is scheduled to be processed based on the selected Payment Method Type. To edit the Payment Date from the Pay Invoices grid, select the Payment Date field and enter a new payment date.
Gross Credit Available	The Gross Credit Available column contains the total credit memo amount available for the vendor.
Payment Method Type	The Payment Method Type column contains the type of payment that will be used to pay the invoice.
Selected Payment Method	The Selected Payment Method column contains the payment method and account that will be used to pay the invoice. To edit the Selected Payment Method from the Pay Invoices grid, click the Selected Payment Method drop-down and select a new payment method and account. Note: This field may not be editable depending on the invoice configuration for your company and the available payment methods.
Payment Method Currency	The Payment Method Currency column contains the currency for the invoice payment method.
Action	The Action column contains the following action icons: View: Click the View icon to open the Invoice Details page. Delete: Click the Delete icon to delete the invoice. Submit for Payment Approval: Click the Submit for Payment Approval  icon to submit the invoice for payment approval. Note: The Submit for Payment Approval icon varies depending on the invoice payment method: Check  Virtual Card  ACH  Cross-Border
Totals	The Totals row displays the following information: Total Invoices Selected: This row displays the total number of selected invoices across multiple pages. Invoice Amount Selected: This row displays the total amount of selected invoices across multiple pages. Payment Amount Selected: This row displays the total payment amount of selected invoices across multiple pages. Each total automatically updates when invoices are selected from the Pay Invoices grid.