Invoice Blast & Vendor URL Management

INVOICE BLAST:An invoice blast provides an individual URL to each vendor and will email that URL to the contact(s) associated to that vendor. If there is no external contact with role=primary associated to that vendor then no email will go to the vendor. There are currently two ways to provide a vendor with an invoice URL (invoice blast). Once you have submitted the invoice request URL you can manage those individual URL by going to Invoices => Invoice Requests and resending deleting or turn off the URL.             

 Method 1 sending an invoice URL to multiple vendors at once (true Invoice Blast):

To initiate an Invoice blast:

1. Click on the Vendor List -> Select all vendors you would like to send an Invoice blast to.
2. After selecting your desired vendors you would click on “Bulk Action” -> Invoice Blast -> enter all information and hit Submit. Note: you can see the last invoice request sent in the column data of the vendor lists
3. Now you can resend an invoice blast as frequently as you want by going to Invoices/Invoice Request/and resending the existing URL.

 Method 2 – Sending an individual URL to one vendor at a time:

• Open up the vendor -> this will take you to the “Vendor Detail” page
• There should be a “message” section and a green button “NEW Message” click on that

A pop up screen shows up select Invoice Request from the drop down menu. An email for the contact associated will automatically populate. You can add additional recipients manually by adding a “,” and entering another email address. Write any comments and

VENDOR URL MANAGEMENT: Once you have sent an individual Invoice blast or bulk invoice blast an invoice request has been created and will exist here: Invoices/Invoice Requests. 

You will be able to resend these requests and manage them through that page view. Please note that you can have multiple invoice requests for 1 vendor but need to manage them. You should remove duplicate requests and only have 1 request per vendor.